Officer Roles – BCP GP Members

Bournemouth, Poole & Christchurch Green Party

Officer Roles & Descriptions

In BCP GP at the AGM all officers effectively resign, and new ones are elected. Any existing offer can re-stand for a maximum of 5 years.

Every nomination requires a proposer and a second.

A nomination may be a single or two people sharing the role.

All posts come from Green Party of England and Wales (GPEW) through the South West Green Party Regional Office (SWGP), although in parts the descriptions have been customised for local relevance.

Required Officers

Chair / Coordinator
Treasurer
Secretary
Elections Returning Officer

Safeguarding Officer
Data Protection Officer

Other Suggested Officers

Membership Officer
Volunteer Manager
Events Officer
Fundraising Manager
Media & Communications Manager
Community and Outreach Officer
Councillor Support and Development Officer
Policy Officer
Campaigns Officer
Wellbeing and Diversity Officer
Ward Coordinator(s)

The role of local party contact is normally taken up by either coordinator, secretary or membership secretary although they may share the role providing there is a single point of contact.

There are plenty of volunteer jobs available if you still want to help but do not feel an officer position is not right for you for example, website content and development, internal comms, venue development, manage event diary, newsletter delivery, canvassing, editor and proof reader, Please let us know the teams/roles that interest you.

BCPGP Officer Roles

People and Participation

Wellbeing and Diversity Officer: Promotes an inclusive, accessible and supportive culture.
Safeguarding Officer: Coordinates the safe and appropriate handling of safeguarding concerns.
Membership Officer: Welcomes and engages members, oversees internal communications and connects people with suitable opportunities to participate.
Volunteer Manager: Onboards and matches members and appropriate non-member supporters with clearly defined volunteering opportunities.

Community and Grassroots Activity

Community and Outreach Officer: Builds lasting, non-electoral relationships with community organisations, voluntary groups, local initiatives and green-minded businesses.
Events Officer: Coordinates a varied programme of welcoming member, social, community, cultural, fundraising and campaign-related events.
Ward Coordinators: Build ward-level volunteer teams and deliver street and neighbourhood activity, prioritising target-to-win election campaigns.
Campaigns Officer: Develops and coordinates approved issue- and policy-based campaigns

Political Development

Policy Officer: Coordinates evidence-based local policy, consultation responses, grassroots research and engagement with GPEW policy processes.
Councillor Support and Development Officer: Coordinates support for elected councillors and helps develop potential candidates for local and parliamentary office.
Elections Nominating Officer: Oversees candidate nominations, use of the party name and emblem, election planning and coordination of appointed Election Agents.

Communications and Resources

Media and Communications Manager: Leads the communications team, develops media relationships and coordinates accurate, accessible and evidence-based public communications.
Fundraising Manager: Develops ethical and sustainable fundraising activity to support BCPGP’s ongoing work, campaigns, projects and candidates.
Digital and Data Protection Officer: Oversees data protection, information security, electoral data and authorised access to BCPGP’s digital systems.
Treasurer: Maintains sound financial controls, records, budgets and reporting while ensuring income and expenditure are handled lawfully and transparently.

Governance and Facilitation

Secretary: Supports constitutional governance by coordinating formal meeting notices, agendas, minutes, records and incoming enquiries.
Chair/Coordinator: Facilitates democratic decision-making, supports officers and coordinates delivery of the party’s agreed strategy without exercising top-down control.

Role Descriptions

Alphabetical Order

Campaign Officer

Description

The Campaigns Officer leads the local party’s campaigns on agreed community issues and Green Party policies outside formal election campaigns.

They identify campaign opportunities, develop practical plans and coordinate members and volunteers. They work closely with the Communications Team, Elections Team, councillors, Green Party groups and appropriate community organisations.

Key Skills

Good planning and organisational skills
Ability to coordinate and motivate volunteers
Clear written and verbal communication
Collaborative and confident relationship-building
Sound judgement and awareness of safety and reputational risks
Commitment to lawful, peaceful and inclusive campaigning

Responsibilities and Expectations

The Campaigns Officer is expected to:

Identify local issues and policy campaigns that support the party’s agreed priorities.
Recommend campaigns for approval through the local party’s agreed decision-making process.
Produce clear campaign plans, including objectives, actions, responsibilities and timescales.
Organise activities such as petitions, public meetings, lobbying, leafleting, action days and community engagement.
Liaise with appropriate community organisations, campaign and special-interest groups and relevant party bodies.
Work with the Communications Team to produce accurate, accessible and consistent messaging.
Coordinate with the Elections Team when issue-based campaigning overlaps with election activity.
Work with councillors and candidates where their involvement is relevant and agreed.
Contribute to the local party’s strategic plan and provide appropriate updates on campaign progress, risks and outcomes.
Review completed campaigns and record useful learning for future activity.
Obtain the appropriate approval before committing the party’s name, branding, resources or public support to a campaign, protest or outside organisation.

Protests and Demonstrations

Where participation has been agreed by the local party, the Campaigns Officer may liaise with organisers and coordinate the party’s involvement in peaceful and lawful protests or demonstrations.

Before participation, they should consider the event’s organisers, purpose, planned activities and any safety or reputational risks. Members and volunteers should be informed of the standards of conduct expected when representing the party.

The local party must not endorse, encourage or participate in unlawful, threatening, discriminatory or violent behaviour, regardless of the cause. If such behaviour occurs, the Campaigns Officer should prioritise members’ safety, withdraw party participation where appropriate and promptly inform the relevant party officers.

Any public response or statement distancing the party from inappropriate behaviour should be coordinated with the Communications Team and authorised through the agreed party process.

Chair/Coordinator

Description

The Chair/Coordinator provides overall coordination and facilitates the effective, democratic operation of BCPGP. The person appointed to the role may use either the title Chair or Coordinator.

They chair party meetings, support officers and help ensure agreed plans and decisions are carried out. They maintain an overview of the party’s activities, political priorities and external relationships while ensuring appropriate governance, conduct and decision-making processes are followed.

The role may be job-shared, provided responsibilities and arrangements for covering absences are clearly agreed.

Key Skills

Strong organisation, coordination and time management
Clear and confident communication and public speaking
Fair and effective meeting facilitation
Ability to listen, understand different perspectives and manage conflict impartially
Ability to motivate and support officers and volunteers
Sound judgement, discretion and emotional resilience
Good understanding of Green Party values, policies, governance and structures
Awareness of relevant legal, financial and ethical responsibilities
Ability to maintain an overview while delegating effectively

Responsibilities and Expectations

The Chair/Coordinator is expected to:

Chair General Meetings and other BCPGP meetings as agreed, ensuring they are orderly, inclusive and conducted in accordance with the constitution and standing orders.
Facilitate fair discussion and democratic decision-making, remaining impartial while chairing.
Exercise a casting vote only where permitted by the constitution or applicable meeting rules.
Coordinate the activities of officers and teams, encouraging effective communication and cooperation.
Support the development of BCPGP’s strategic plan and coordinate its timely delivery.
Monitor agreed actions, identify obstacles and help the responsible officers resolve them.
Ensure party activity remains consistent with decisions made by the membership and the agreed strategic plan.
Help officers understand and follow relevant party procedures, governance requirements and legal, financial and ethical standards.
Identify responsibilities at risk when an officer position is vacant or someone is temporarily unavailable, and arrange appropriate cover for essential work.
Address emerging organisational or conduct concerns and refer serious matters through the appropriate Green Party procedures.
Act as a point of last resort for facilitating the resolution of local disagreements, remaining impartial and seeking Regional or National Party support where appropriate.
Maintain an overview of significant political and community issues affecting BCPGP and its area.
Support constructive relationships with councillors, other Green Party bodies and appropriate external organisations.
Provide members with appropriate updates on agreed objectives and significant organisational matters.
Occasionally act as a BCPGP spokesperson when authorised, working with the Communications Team and representing agreed party positions rather than personal views.

This is a demanding role. The role-holder should be able to give sufficient time and emotional energy to their responsibilities while delegating appropriately and maintaining reasonable boundaries.

Community and Outreach Officer

Description

The Community and Outreach Officer connects BCPGP with local communities, voluntary organisations, charities, community groups and environmentally responsible businesses.

The role focuses on listening, relationship-building and practical grassroots involvement rather than election campaigning. Its purpose is to help BCPGP understand local needs, contribute positively to community life and build lasting relationships beyond the party’s existing membership.

More than one Community and Outreach Officer may be appointed, with each focusing on an agreed geographical area, such as one of the three towns, or a particular community or area of interest. e.g. trade and commerce, festivals..

Key Skills

Strong interpersonal and relationship-building skills
Ability to listen and communicate with a wide range of people
Knowledge of local communities and grassroots organisations
Confidence in approaching organisations and developing new connections
Ability to work collaboratively and represent BCPGP positively
Good organisation, initiative and follow-through
Sensitivity to different backgrounds, experiences and community needs
Commitment to inclusive, respectful and non-partisan community engagement

Responsibilities and Expectations

The Community and Outreach Officer is expected to:

Build constructive relationships with community groups, charities, voluntary organisations, environmental initiatives and green-minded local businesses.
Act as an approachable point of contact between BCPGP and the communities within their agreed area.
Attend appropriate community meetings, events and activities on behalf of BCPGP when agreed.
Listen to residents and organisations, helping the party understand local concerns, priorities and opportunities.
Identify practical ways in which members and volunteers can support community-led projects and activities.
Encourage participation in grassroots initiatives such as environmental projects, community events, mutual support and neighbourhood improvement.
Help connect community organisations with relevant BCPGP officers, councillors or external sources of information and support.
Promote suitable volunteering and community-participation opportunities to members and supporters.
Work with the Membership and Volunteer Team to involve people who are interested in practical community activity.
Coordinate with other Community and Outreach Officers to share information, avoid duplication and support activity across the BCPGP area.
Work with the Communications Team to publicise community opportunities and share positive local activity appropriately.
Liaise with councillors and the Campaigns Officer when a community concern may require political action, while respecting the independence of community organisations.
Avoid using community relationships primarily for electioneering, recruitment or party promotion.
Obtain appropriate approval before committing BCPGP’s name, resources or formal support to an organisation, event or partnership.
Represent agreed BCPGP values and positions, while avoiding promises or commitments that have not been authorised.
Contribute community insights to BCPGP’s strategic planning and provide appropriate updates on outreach activity, opportunities and concerns.

The role should build trust through consistent involvement, active listening and useful participation—not simply by contacting organisations when the party wants something.

Councillor Support and Development Officer

Description

The Councillor Support and Development Officer coordinates practical support for BCPGP’s elected councillors and helps members interested in public office develop the knowledge and skills they need.

They provide a link between councillors, local party officers, members and relevant Green Party support networks. The role helps councillors access volunteers, research, training and organisational support while respecting their individual responsibilities as elected representatives.

The officer also helps BCPGP prepare for future growth by identifying development opportunities for potential candidates and members who may support councillors or take on elected roles in the future.

An elected councillor may hold this position where doing so is compatible with their council responsibilities and does not unreasonably affect their ability to fulfil them. Where the two roles conflict, the councillor’s statutory, ethical and representative duties as an elected member must take precedence. Any actual or potential conflict of interest should be declared and managed appropriately.

Key Skills

Strong organisation and coordination
Good interpersonal and relationship-building skills
Ability to listen and respond constructively
Understanding of local government or willingness to learn
Ability to handle sensitive information with discretion
Confidence in coordinating training and practical support
Ability to work collaboratively with councillors, officers and volunteers
Respect for the independence and responsibilities of elected representatives

Responsibilities and Expectations

The Councillor Support and Development Officer is expected to:

Maintain regular contact with BCPGP councillors to understand their practical support, training and development needs.
Act as a link between councillors and the appropriate local party officers, teams and volunteers.
Help councillors access relevant GPEW, regional and local-government guidance, training and support networks.
Coordinate appropriate development opportunities for potential candidates, including mentoring, policy knowledge, public speaking, media skills, campaigning and experience of working with communities.
Identify members and volunteers able to assist with research, administration, communications, community engagement and other agreed support.
Work with the Volunteer Manager to recruit, onboard and place volunteers supporting councillor activity.
Help establish clear expectations, responsibilities and boundaries for councillor-support volunteers.
Work with the Policy Officer to coordinate research and policy briefings relevant to council business and local priorities.
Work with the Media and Communications Manager to support clear and coordinated communications about councillors’ work.
Liaise with the Community and Outreach Officer and Campaigns Officer where councillors identify significant community concerns or campaign opportunities.
Work with the Elections Team to help potential local and parliamentary candidates understand the responsibilities, scrutiny and time commitments associated with elected office.
Encourage prospective candidates and future councillor-support volunteers to undertake relevant training and development.
Support constructive relationships between councillors, candidates, officers and the wider membership.
Help maintain appropriate communication between the local party and any recognised Green councillor group.
Recognise the pressures associated with elected office and help councillors identify appropriate wellbeing or peer support.
Encourage arrangements that provide continuity and practical cover without giving unauthorised people access to confidential casework.
Ensure councillor casework and residents’ personal information are handled only through appropriate, secure and authorised systems.
Work with the Digital and Data Protection Officer where councillor-support activity involves personal or confidential information.
Maintain appropriate confidentiality while ensuring significant organisational concerns are referred through the correct process.
Contribute councillor-support, training and development priorities to BCPGP’s strategic plan.
Review the effectiveness of councillor support and recommend improvements.

The officer supports and coordinates but does not supervise councillors, determine how they vote or take responsibility for their statutory and elected duties. They must not access or undertake confidential casework unless formally authorised and appropriately trained.

Political or policy disagreements should be addressed through respectful discussion and the relevant democratic or Green Party process, without compromising councillors’ legal responsibilities or individual judgement.

Digital / Data Protection Officer

Description

The Digital and Data Protection Officer oversees how BCPGP collects, accesses, stores, uses, shares and deletes personal data. Their primary responsibility is to promote compliance with UK GDPR, the Data Protection Act and relevant Green Party policies and security standards.

They act as the principal authorised recipient and custodian of electoral data commissioned, requested or otherwise lawfully obtained on behalf of BCPGP. They also oversee access to the party’s digital systems, including email accounts, websites, applications, shared files and social-media administration.

The role works closely with all officers, the Chair/Coordinator, Elections Team and relevant GPEW staff. Every officer and volunteer remains responsible for handling personal data securely and following agreed procedures.

Key Skills

A systematic and security-conscious approach
Accuracy and strong attention to detail
Understanding of data protection and confidentiality
Ability to follow technical, administrative and governance procedures
Confidence in explaining requirements clearly to non-specialists
Sound judgement when handling sensitive information or incidents
Ability to work within GPEW systems and seek specialist advice when required
IT, information-security or data-management experience is desirable but not essential

Responsibilities and Expectations

The Digital and Data Protection Officer is expected to:

Promote compliance with UK GDPR, the Data Protection Act, GPEW policies and applicable electoral rules and guidance.
Maintain an overview of the personal data held by BCPGP, why it is held, where it is stored, who can access it and how long it should be retained.
Help officers use an appropriate lawful basis and provide suitable privacy information when collecting or using personal data.
Establish practical procedures for the secure collection, storage, sharing, retention and deletion of information.
Act as the principal authorised recipient and custodian of electoral data commissioned, requested or lawfully obtained on behalf of BCPGP.
Maintain appropriate records of the receipt, source, permitted use, authorised access, distribution and secure disposal of electoral data.
Work with the Elections Team and relevant election officers to ensure electoral-register and campaign data are accessed and used only for permitted electoral purposes and in accordance with Electoral Commission guidance.
Ensure electoral data is transferred securely and made available only to people with an authorised need for it.
Ensure electoral data is not reused for unrelated purposes, retained unnecessarily or made available to unauthorised people.
Regularly review access to email, shared storage, websites, applications, databases and social-media administration.
Work with the Chair/Coordinator to grant access only where required for an authorised role and remove or change access promptly when responsibilities end.
Encourage appropriate security measures, including strong unique passwords, multi-factor authentication, secure devices and approved methods of sharing information.
Maintain appropriate records of systems, administrative access, data assets and relevant data-protection decisions.
Provide guidance and basic training to officers and volunteers who handle personal or electoral data.
Respond promptly to suspected loss, disclosure, misuse or unauthorised access, preserving relevant information and reporting the incident through the appropriate GPEW process.
Coordinate responses to data-protection requests, concerns and potential breaches with relevant GPEW staff.
Seek advice from GPEW or an appropriately qualified person when legal, technical or security requirements are unclear.
Contribute relevant digital-security and data-management needs to BCPGP’s strategic planning.

The role-holder should be responsive to operational needs while applying proportionate controls that protect personal data and allow authorised party work to continue effectively.

Elections Nominating Officer

Description

The Elections Nominating Officer oversees BCPGP’s participation in elections, ensuring that candidates are properly nominated and that election campaigns are organised effectively and lawfully.

Acting under authority delegated by GPEW’s national Nominating Officer, they coordinate the certificates permitting approved candidates to use the Green Party’s registered name, descriptions and emblem.

They also oversee the appointment and coordination of Election Agents. For larger elections, different Election Agents may be appointed to individual candidates to share the workload. The Elections Nominating Officer may act as an Election Agent for one or more candidates but is not automatically the agent for every candidate.

Each formally appointed Election Agent retains personal legal responsibility for the spending, payments, records and returns relating to their candidate.

Key Skills

Strong organisation and attention to detail
Ability to coordinate several candidates and campaign teams
Ability to manage fixed statutory deadlines
Good knowledge of electoral law and election procedures
Accurate financial and administrative oversight

Clear communication and effective teamwork
Sound judgement and willingness to seek specialist advice
Election campaign experience, or willingness to undertake training

Responsibilities and Expectations

The Elections Nominating Officer is expected to:

Maintain an election timetable covering candidate selection, nominations, registration deadlines, campaigning, polling day and statutory returns.
Coordinate the recruitment, selection, preparation and support of candidates in accordance with BCPGP and GPEW procedures.
Confirm that candidates have received the necessary party approval before nomination documents are authorised.
Liaise with GPEW’s national Nominating Officer or authorised representatives to obtain certificates permitting use of the party’s registered name, descriptions and emblem.
Check nomination documentation and coordinate its accurate and timely submission to the relevant local authority.
Liaise with the local authority Returning Officer or electoral services team about nominations, notices, electoral registers, deadlines and election arrangements.
Ensure that a suitable Election Agent is formally appointed for each candidate where required and that the appointment is properly notified.
Allocate candidates between Election Agents with regard to workload, geography, experience and campaign complexity.
Brief and support Election Agents so that they understand their legal responsibilities, spending limits and reporting deadlines.
Establish consistent procedures for authorising expenditure, retaining invoices, recording donations and preparing candidate returns.
Monitor progress and identify missing records, approaching deadlines or potential compliance problems without taking over an agent’s individual legal responsibility.
Work with Election Agents, candidates and the Treasurer to agree and monitor campaign budgets.
Ensure campaign teams understand that spending must not be incurred without the relevant Election Agent’s authorisation.
Ensure printed and digital election material carries the required imprint.
Work with the Digital and Data Protection Officer to ensure electoral registers, absent-voter lists and campaign data are obtained, shared and used lawfully and securely.
Coordinate election activity with the Communications, Membership and Volunteer teams.
Escalate legal, financial or procedural uncertainty promptly to GPEW or another appropriate adviser.
Contribute to BCPGP’s strategic plan and conduct a review after each election.

Election Agent Responsibilities

Appointment as an Election Agent must be made separately for each candidate and election. Each appointed agent is responsible for controlling their candidate’s election spending, authorising payments, maintaining complete records and submitting the required spending return and agent declaration within the statutory deadlines.

The Elections Nominating Officer oversees and supports this process but does not assume another Election Agent’s legal responsibilities.

Events Officer

Description

The Events Officer leads the planning and coordination of a varied programme of BCPGP events for members, volunteers and the wider community.

Events should support participation, strengthen relationships and offer welcoming ways for people from different backgrounds and age groups to engage with BCPGP. The programme may include member events, social gatherings, community activities, cultural or seasonal events, fundraising and campaign-related events.

The Events Officer works closely with the Membership and Volunteer, Community and Outreach, Fundraising, Communications and Elections teams, as well as the Treasurer.

Key Skills

Strong planning, organisation and time management
Ability to manage several activities and deadlines
Creativity and awareness of different audiences
Ability to coordinate and motivate volunteers
Good communication and relationship-building skills
Basic budgeting and financial record-keeping
Awareness of accessibility, inclusion, safeguarding and health and safety
Calm and practical problem-solving

Responsibilities and Expectations

The Events Officer is expected to:

Develop and maintain a balanced programme of events aligned with BCPGP’s strategic priorities.
Organise at least one members’ event each quarter, with particular attention to welcoming new members and encouraging volunteer participation.
Arrange social events that strengthen relationships between members, supporters and volunteers.
Work with the Community and Outreach Officer to develop activities that are open and welcoming to the wider community.
Plan events that appeal to different ages, backgrounds, interests and levels of political involvement.
Organise and encourage events around seasonal, religious and cultural occasions—such as a Christmas meal, Community Iftar meal, Diwali celebration, Pride event and other occasions relevant to local communities—working with those communities to make the events welcoming, inclusive and respectful.
Coordinate fundraising events with the Fundraising Team and agree budgets, income arrangements and financial controls with the Treasurer.
Support election and campaign teams with appropriate events, including launches, public meetings, volunteer sessions and candidate fundraising.
Prepare an event plan covering purpose, audience, venue, budget, accessibility, responsibilities, publicity and timescales.
Book suitable venues, speakers, entertainment, equipment and other services within agreed authority and budgets.
Recruit and coordinate volunteers for activities such as welcoming, stewarding, refreshments, set-up and clearing away.
Work with the Communications Team to promote events clearly and in good time.
Consider accessibility, inclusion, safeguarding, insurance, licensing, food safety, first aid, health and safety, and other relevant requirements.
Complete proportionate risk assessments and put suitable arrangements in place for emergencies or unexpected problems.
Establish appropriate procedures for ticketing, donations, cash handling and transferring income to the Treasurer.
Obtain approval before entering contracts or making significant financial commitments on behalf of BCPGP.
Work constructively with venues, performers, community organisations and other external partners.
Collect feedback, record attendance where appropriate and review events to improve future activity.
Contribute to BCPGP’s strategic plan and provide updates on planned events, costs, risks and outcomes.

The Events Officer coordinates the programme but is not expected to deliver every event personally. Tasks should be shared among officers, members and volunteers wherever practical.

Fundraising Manager

Description

The Fundraising Manager leads the development and coordination of BCPGP’s fundraising programme. Their purpose is to generate sustainable income for the local party’s ongoing work and raise additional funds for agreed campaigns, candidates and specific projects.

They develop fundraising ideas, appeals and donor relationships, working closely with the Treasurer to ensure that all income is handled, checked and recorded correctly. Fundraising events are planned in coordination with the Events Officer.

The Fundraising Manager also works with the Elections Nominating Officer, Election Agents, Campaigns Team and Communications Team to ensure that fundraising supports agreed priorities and complies with GPEW policies and relevant electoral rules.

Key Skills

Strong planning, organisation and follow-through
Creative and practical approach to fundraising
Ability to motivate members and volunteers
Confident and persuasive communication
Good relationship-building and networking skills
Basic budgeting and financial awareness
Sound judgement and attention to detail
Commitment to ethical and transparent fundraising

Responsibilities and Expectations

The Fundraising Manager is expected to:

Develop a fundraising plan with clear priorities, targets, activities and timescales.
Maintain a balanced programme of regular giving, fundraising appeals, online activity and occasional events.
Encourage members and supporters to make regular monthly contributions, where appropriate, to provide BCPGP with more reliable income.
Develop targeted appeals for agreed needs, such as election deposits, candidate campaigns, leaflets, community projects or equipment.
Explore suitable fundraising methods, including crowdfunding, sponsorship, individual donations and partnership opportunities.
Work with the Events Officer to develop creative fundraising events such as concerts, quizzes, auctions, raffles, sales and sponsored activities.
Work with the Communications Team to prepare clear, accurate and persuasive fundraising messages.
Explain how donations will support BCPGP’s agreed objectives without making promises of political access, influence or preferential treatment.
Build and maintain appropriate relationships with members, supporters, individual donors and suitable local businesses.
Follow GPEW’s ethical guidance when approaching potential donors, businesses or partner organisations.
Work with the Treasurer to ensure that donations are permissible, recorded correctly and paid into the appropriate account before funds are accepted or used.
Ensure that cash, online payments, sponsorship and other income are handled through agreed financial procedures.
Coordinate with Election Agents and the Elections Nominating Officer where money is being raised for candidates or regulated election activity.
Make clear whether an appeal is raising money for the local party, a particular campaign, a candidate’s election expenses or green-aligned community endeavor. .
Keep appropriate records of fundraising activity, income, costs and donor information.
Work with the Digital and Data Protection Officer to ensure donor details and mailing lists are collected, stored and used lawfully and securely.
Monitor the effectiveness of fundraising activities and report progress, costs and income to the Executive Committee and Treasurer.
Liaise with Regional and National Green Party teams about wider fundraising initiatives, guidance and training.
Contribute fundraising priorities and expected income to BCPGP’s strategic and financial planning.

The Fundraising Manager coordinates fundraising activity but does not independently accept donations, commit expenditure or make financial agreements on behalf of BCPGP. These actions must follow the authority and procedures agreed with the Treasurer and relevant party officers.

Media & Communications Manager

Description

The Media & Communications Manager leads and coordinates BCPGP’s Media and Communications Team. They provide strategic direction, maintain consistent standards and help ensure that the party communicates clearly, accurately and effectively with members, residents, journalists and other audiences.

A major focus of the role is developing BCPGP’s social-media presence and building strong, professional relationships with local newspapers, broadcasters and other media organisations.

This is an intensive role and should operate through a team with different specialisms. Responsibilities may be divided between volunteers focusing on particular social-media platforms, press and media relations, internal communications, website content, design, photography or video production. The Manager coordinates this work and should not be expected to produce and administer all communications personally.

Key Skills

Strong written and verbal communication
Good strategic, organisational and editorial judgement
Understanding of social media and local news
Ability to lead, coordinate and support a volunteer team
Confidence in developing relationships with journalists and external organisations
Ability to adapt messages for different audiences and platforms
Awareness of accessibility, inclusion, reputation and political sensitivity
Ability to work calmly and accurately under time pressure

Responsibilities and Expectations

The Media & Communications Manager is expected to:

Develop and deliver a communications plan aligned with BCPGP’s strategic priorities.
Recruit, coordinate and support a Media and Communications Team; ideally with clearly assigned roles and responsibilities.
Encourage team members to specialise in areas including individual social-media platforms, press relations, newsletters, websites, design, photography and video.
Maintain an editorial calendar covering campaigns, elections, events, community activity and key announcements.
Develop an engaging and consistent presence across the social-media platforms selected by BCPGP.
Adapt content to the audience, format and purpose of each platform rather than publishing identical material everywhere.
Build and maintain constructive relationships with local journalists, newspapers, broadcasters, community publications and relevant digital media.
Prepare or coordinate press releases, statements, articles, briefings and responses to media enquiries.
Ensure, as far as reasonably possible, that press releases, articles and other public communications are supported by reliable research and evidence, with sources checked before publication.
Arrange follow-up articles or updates where further explanation is needed, new evidence becomes available, or published material requires clarification or correction.
Maintain an up-to-date list of authorised spokespeople and direct media enquiries to the appropriate person.
Ensure public communications represent agreed BCPGP policies and decisions rather than the personal views of individual team members.
Liaise with Regional and National Green Party communications teams, sharing appropriate material, guidance and campaign messaging.
Work with candidates, councillors and the Elections Team on election communications, ensuring required approvals and electoral imprints are used.
Support the Campaigns, Events, Community and Outreach, Fundraising, and Membership and Volunteer teams with appropriate publicity and communications.
Coordinate internal communications, including newsletters, member updates and printed information where appropriate.
Oversee timely updates to the BCPGP website and events calendar, delegating specialist creative or technical work where possible.
Ensure video and visual content is accessible through measures such as captions, subtitles, readable design and alternative text.
Monitor local news, social media and relevant public discussion, sharing important developments with the appropriate officers.
Apply reasonable checking and approval processes to ensure communications are accurate, lawful, respectful and consistent.
Coordinate responses to urgent, sensitive or potentially damaging media issues with the Chair/Coordinator and other relevant officers.
Regularly review performance, audience engagement and working practices and recommend improvements.
Produce practical guidance and templates to help officers, candidates and volunteers communicate effectively.

The Manager is responsible for coordination, standards and continuity, but communications are a shared team responsibility. BCPGP should recruit and retain enough volunteers to distribute the workload sustainably and provide suitable cover during busy periods and absences.

Membership Officer

Description

The Membership Officer provides a welcoming and consistent point of contact for new, existing and potential members and supporters.

Their purpose is to help people feel included, remain engaged and find suitable ways to participate in BCPGP. They maintain an overview of members’ interests and volunteering preferences, working with other officers to connect people with relevant activities, teams and development opportunities.

The role typically oversees internal communications, ensuring that members and volunteers are kept appropriately informed in a timely manner and in accordance with their communication preferences.

Key Skills

Friendly and confident interpersonal communication
Strong organisation and attention to detail
Ability to welcome, encourage and motivate people
Ability to recognise people’s skills, interests and support needs
Sensitivity, discretion and respect for confidentiality
Ability to communicate with people from different backgrounds
Good written communication and basic digital skills
Commitment to inclusive and accessible participation

Responsibilities and Expectations

The Membership Officer is expected to:

Welcome new members and provide clear information about BCPGP, its activities and ways to become involved.
Make initial contact with new members within a reasonable and agreed period after receiving notification of their membership.
Offer new members an introduction to the local party and invite them to an appropriate meeting, event or volunteering opportunity.
Work with the Events Officer to hold at least one welcoming members’ event each quarter.
Maintain regular and proportionate contact with members and volunteers.
Oversee internal communications, including newsletters, meeting notices, member updates and printed information where appropriate.
Ensure members and volunteers receive timely information about party decisions, meetings, events, campaigns, elections and opportunities to participate.
Respect people’s communication preferences, including the subjects they wish to hear about and the methods through which they have agreed to be contacted.
Provide appropriate alternatives for members who cannot readily use email or other digital platforms.
Make clear whether a communication is an official notice, request for action or general information.
Work with the Media and Communications Team to maintain clear and consistent internal messaging.
Help members understand BCPGP’s structure, decision-making processes, officer roles and links with the wider Green Party.
Identify members’ skills, interests, availability and preferred types of involvement, with their knowledge and agreement.
Connect members and volunteers with suitable teams, campaigns, training, community activities and one-off tasks.
Create opportunities for people who cannot make a regular commitment but would still like to contribute.
Follow up with people who express an interest in volunteering and help remove practical barriers to participation where possible.
Encourage experienced members to welcome, mentor and support newer members.
Monitor engagement and recommend practical ways to improve recruitment, participation and retention.
Work with the Elections Team to identify and encourage members who may be interested in candidate or campaign roles, without replacing the formal candidate-selection process.
Ensure membership records are accurate and report necessary corrections through the appropriate GPEW systems.
Work with the Digital and Data Protection Officer to ensure personal information, communication preferences and volunteering details are recorded and used lawfully and securely.
Contribute recruitment, retention, engagement and internal-communications objectives to BCPGP’s strategic plan.

The role is not simply about maintaining a list of names. Its success should be measured by whether members and volunteers feel welcomed, appropriately informed and able to contribute in ways that suit their interests and availability.

Policy Officer

Description

The Policy Officer leads and coordinates the development of BCPGP’s local vision and policy proposals. They help ensure that local positions are informed by evidence, community experience and current GPEW policy.

The role brings together members with relevant knowledge and experience, coordinates responses to consultations and supports grassroots research into important local issues. Policy development should help BCPGP listen to residents and community organisations, develop practical solutions and demonstrate how Green values apply locally.

Individual members may act as policy leads for particular subjects, supported and coordinated by the Policy Officer.

Key Skills

Strong research, listening and analytical skills
Ability to assess and combine evidence from different sources
Clear writing, editing and proofreading
Ability to turn broad principles into practical proposals
Understanding of GPEW policy and policy-making structures
Ability to coordinate members with different areas of expertise
Confidence in facilitating constructive policy discussions
Sound judgement and attention to accuracy

Responsibilities and Expectations

The Policy Officer is expected to:

Coordinate the development and regular review of BCPGP’s local vision and policy priorities.
Ensure local policy work is consistent with GPEW policy, values and relevant national guidance.
Clearly distinguish agreed GPEW or BCPGP policy from proposals, discussion papers and the personal views of individual members.
Identify members with knowledge, professional experience or a particular interest in different policy areas.
Encourage appropriate members to participate in relevant GPEW policy working groups and maintain links with those groups.
Establish and support local policy teams or named leads for priority subjects.
Coordinate research using reliable evidence, local knowledge and the experiences of affected communities.
Ensure policy papers and public claims identify their principal sources and explain significant assumptions or limitations.
Organise opportunities for residents, members, community organisations and relevant specialists to contribute ideas and feedback.
Coordinate BCPGP’s responses to consultations conducted by councils, public bodies, GPEW and other appropriate organisations.
Work with the Community and Outreach Officer to ensure policy development reflects local concerns and reaches beyond the existing membership.
Work with councillors and candidates to develop practical local proposals and provide clear policy briefings.
Liaise with local MPs and other elected representatives on relevant policy matters and areas of shared concern.
Work with the Media and Communications Team to ensure public communications accurately represent agreed Green Party policy and are supported by appropriate evidence.
Support the Campaigns Team in translating agreed policy into clear and achievable campaign objectives.
Monitor relevant council, regional and national policy developments and alert the appropriate officers to significant changes.
Identify issues on which BCPGP may wish to submit motions to Regional or National Conference.
Coordinate research, member discussion and drafting of proposed conference motions before they are submitted through the appropriate democratic process.
Maintain an accessible collection of approved local policy documents, consultation responses, evidence and supporting research.
Seek advice from relevant GPEW policy bodies where policy is unclear, developing or potentially inconsistent.
Contribute policy priorities and development work to BCPGP’s strategic plan and report on progress.

The Policy Officer coordinates and supports policy development but does not determine policy alone. Local policies, consultation responses and conference motions must be approved through BCPGP’s agreed democratic processes.

Safeguarding Officer

Description

The Safeguarding Officer helps BCPGP provide a safe, respectful and inclusive environment for children, young people, adults at risk, members, volunteers and members of the public involved in its activities.

They act as the local party’s principal point of contact for safeguarding concerns and coordinate an appropriate response in accordance with GPEW policy and relevant procedures. They provide guidance to officers and volunteers, promote good safeguarding practice and liaise with GPEW’s safeguarding team or appropriate external services when required.

Safeguarding is a shared responsibility. Every officer, member and volunteer should recognise concerns, act appropriately and report them promptly rather than assuming that responsibility rests solely with the Safeguarding Officer.

Key Skills

Ability to listen calmly, sensitively and without judgement
Sound judgement, discretion and personal integrity
Ability to respond appropriately under pressure
Understanding of confidentiality and information sharing
Confidence in following and explaining safeguarding procedures
Accurate and objective record-keeping
Ability to recognise personal limits and seek specialist advice
Willingness to complete relevant safeguarding training

Responsibilities and Expectations

The Safeguarding Officer is expected to:

Maintain an up-to-date understanding of GPEW safeguarding policies, reporting procedures and sources of specialist support.
Act as an approachable first point of contact for safeguarding concerns relating to BCPGP activities, officers, members or volunteers.
Listen carefully when a concern or disclosure is raised, without pressing for unnecessary detail or attempting to investigate it.
Take concerns seriously and avoid promising absolute confidentiality, explaining that information may need to be shared to keep someone safe.
Consider immediate safety and contact the emergency services where there is an urgent risk of harm or a medical emergency.
Report or refer safeguarding concerns promptly through the appropriate GPEW or external safeguarding process.
Seek advice from GPEW’s safeguarding team or an appropriate statutory service where the correct response is unclear.
Keep accurate, factual and timely records of concerns, decisions, referrals and actions taken.
Store safeguarding records securely and share information only with people who have a legitimate need to receive it.
Work with the Digital and Data Protection Officer on the secure and lawful handling of safeguarding information.
Ensure an alternative reporting route is available where a concern involves the Safeguarding Officer, Chair/Coordinator or another senior officer.
Help officers and activity organisers identify and manage safeguarding risks when planning events, campaigns, volunteering, transport, accommodation or online activity.
Promote appropriate conduct and clear boundaries when members or volunteers work with children, young people or adults at risk.
Coordinate relevant safeguarding training, guidance and briefings for officers and volunteers.
Advise whether a role or activity may require additional safeguards, safer recruitment procedures or an appropriate criminal-record check.
Ensure that checks are requested only where legally permitted and through the appropriate GPEW process.
Work with the Events Officer to ensure suitable safeguarding arrangements are included in event planning and risk assessments.
Encourage accessible ways for people to raise concerns and ensure they know who they can contact.
Identify recurring risks or weaknesses in local procedures and recommend improvements without unnecessarily disclosing personal information.
Contribute safeguarding priorities and risk-management needs to BCPGP’s strategic planning.
Provide appropriately anonymised updates to the relevant officers on safeguarding arrangements and outstanding actions.

The Safeguarding Officer coordinates the response to concerns but does not act as an investigator, counsellor or substitute for the police, social services, medical professionals or GPEW’s formal safeguarding process.

All concerns should be handled promptly, sensitively and on a need-to-know basis, with the safety and welfare of those affected taking priority.

Secretary

Description

The Secretary performs a vital governance and record-keeping role for BCPGP. They support the proper administration of formal party meetings and maintain an accurate record of decisions.

Their principal responsibility is the regular monthly business meeting, together with Annual General Meetings, Special General Meetings and other formal meetings required by the constitution. They are not expected to attend or take minutes at every team, campaign, project or informal meeting.

Working alongside the Chair/Coordinator, the Secretary provides an independent procedural counterpoint, helping ensure that meetings, notices, voting and decisions comply with BCPGP’s constitution, standing orders and democratic principles.

The Secretary will typically act as the local party contact and public enquiry recipient, providing a welcoming first point of contact for BCPGP. They can acknowledge enquiries and direct them to the appropriate officer or team, without being expected to answer or manage every enquiry personally.

Key Skills

Strong organisation and reliability
Clear, accurate and concise writing
Good listening and interpretation skills
Ability to identify decisions, actions and key points
Understanding of meeting procedures and constitutional requirements
Confidence in raising procedural concerns constructively
Impartiality, discretion and attention to detail
Ability to meet notification and reporting deadlines

Responsibilities and Expectations

The Secretary is expected to:

Work with the Chair/Coordinator to prepare and circulate agendas for monthly business meetings and other agreed formal meetings.
Invite agenda items from officers and members in accordance with agreed procedures.
Ensure members receive the correct notice of meetings, motions, elections and votes within the timescales required by the constitution.
Record accurate and concise minutes of monthly business meetings, Annual General Meetings, Special General Meetings and other agreed formal meetings.
Record attendance, apologies, decisions, votes, declared conflicts of interest and agreed actions where appropriate.
Clearly identify each action, the person or team responsible and any agreed deadline.
Circulate draft minutes promptly and maintain the approved version as part of BCPGP’s formal records.
Maintain an orderly record of agendas, approved minutes, formal motions, election results and significant correspondence.
Work with the Chair/Coordinator to ensure meetings follow the constitution, standing orders and published agenda.
Draw attention to relevant procedural requirements where proposed action, voting or meeting arrangements may not comply with the constitution.
Help confirm that meetings are quorate before formal decisions are made.
Ensure amendments to motions and the wording of final decisions are accurately recorded.
Maintain an appropriate schedule of constitutional notices, Annual General Meetings, officer elections and mandatory reports.
Ensure required reports or returns are assigned to the appropriate officer and submitted by the relevant deadline.
Communicate and work closely with officers to obtain papers and reports needed for formal meetings.
Work with the Membership Officer to ensure meeting notices and formal information reach eligible members through the appropriate channels.
Work with the Digital and Data Protection Officer to store minutes, attendance information and other records securely and with appropriate access.
As the usual first point of contact, acknowledge enquiries and forward them promptly to the appropriate officer or team.

The Secretary supports the Chair/Coordinator but retains an independent responsibility to identify constitutional or procedural concerns. Where there is uncertainty or disagreement, the relevant rule should be checked and appropriate Regional or National Party guidance sought.

Treasurer

Description

The Treasurer is responsible for the sound, transparent and lawful management of BCPGP’s finances.

They manage the local party’s bank account, maintain accurate financial records, arrange authorised payments and oversee the receipt of income. They provide members and officers with a clear picture of the party’s financial position and help ensure that spending remains affordable and supports agreed priorities.

The bank account should normally have at least two, and ideally three, authorised signatories, with payments approved in accordance with BCPGP’s constitution and agreed financial procedures.

Key Skills

Strong organisation and attention to detail
Basic mathematical and spreadsheet skills
Accurate financial record-keeping
Ability to prepare and monitor budgets
Sound judgement, integrity and confidentiality
Ability to explain financial information clearly
Understanding of financial controls and approval processes
Accounting or financial experience is helpful but not essential

Responsibilities and Expectations

The Treasurer is expected to:

Manage BCPGP’s bank account and maintain appropriate arrangements for authorised signatories and payment approvals.
Keep complete and up-to-date records of income, expenditure, assets, liabilities, donations and loans.
Reconcile financial records with bank statements regularly.
Maintain clear, documented accounting practices covering how income, expenditure, approvals, donations, reimbursements and supporting records are processed, reported and stored.
Report to members on the accounting practices in use and identify any significant changes, weaknesses or improvements needed to maintain accurate and reliable financial records.
Arrange prompt payment of properly authorised bills and expenses.
Retain invoices, receipts, claims and other supporting documents for the required period.
Present a concise financial report at regular business meetings.
Prepare annual accounts for presentation and approval at the Annual General Meeting.
Develop an annual budget with officers and monitor actual income and expenditure against it.
Provide financial guidance to officers before commitments or significant expenditure are made.
Exercise any delegated spending authority only within the limit and conditions set by the constitution.
Ensure expenditure above delegated limits receives the required prior approval.
Oversee the collection of money owed to BCPGP and establish secure methods for receiving donations and other income.
Work with the Fundraising Manager to support standing orders, online donations, crowdfunding and other agreed fundraising arrangements.
Check the permissibility of regulated donations and loans and ensure they are accepted, returned, recorded and reported through current GPEW procedures and within applicable deadlines.
Provide GPEW’s registered Treasurer or Party Office with all information required under current internal procedures and Electoral Commission rules.
Maintain awareness of changes to financial reporting thresholds and seek advice where requirements are unclear.
Authorise a named person to handle money at an event where appropriate, ensuring that all takings and a complete event record are promptly returned to the Treasurer.
Establish proportionate controls for cash handling, including counting by two people where practical and prompt banking of funds.
Work with the Events Officer and Fundraising Manager to agree event budgets and reconcile income and expenditure afterwards.
Distinguish clearly between ordinary local-party expenditure, regulated party campaign spending and candidate expenditure.
Work with the Elections Nominating Officer and appointed Election Agents to coordinate election budgets and provide relevant financial records.
Recognise that each appointed Election Agent retains legal responsibility for authorising, recording and reporting their candidate’s election spending.
Monitor party election expenditure and maintain the records required by law, GPEW rules and BCPGP’s constitution.
Ensure financial records and donor information are stored securely, with access limited to authorised people.
Contribute financial forecasts, risks and resource requirements to BCPGP’s strategic planning.

The Treasurer may delegate individual administrative tasks but retains oversight of BCPGP’s financial controls, accounting practices and records. No person handling money on the party’s behalf should retain funds or financial records without promptly transferring them through the agreed process.

Volunteer Manager

Description

The Volunteer Manager promotes volunteering within BCPGP and provides clear, welcoming routes into suitable opportunities for members and, where appropriate, non-member Green Hand supporters.

Working closely with the Membership Officer, they coordinate a consistent onboarding process that helps each volunteer understand BCPGP, identify suitable activities and connect with the relevant officer or team leader.

The Volunteer Manager maintains an overview of volunteering needs across BCPGP, matching people’s interests, skills, availability and support needs with realistic opportunities to contribute.

Key Skills

Friendly and encouraging interpersonal communication
Ability to welcome and motivate people from different backgrounds
Strong organisation and follow-through
Ability to understand people’s skills, interests and availability
Confidence in coordinating with officers and team leaders
Awareness of accessibility, inclusion, wellbeing and safeguarding
Ability to explain tasks and expectations clearly
Sensitivity when handling personal information

Responsibilities and Expectations

The Volunteer Manager is expected to:

Promote a wide range of volunteering opportunities to members and appropriate non-member supporters.
Work with the Membership Officer to develop and maintain a clear, welcoming and proportionate volunteer onboarding process.
Respond to volunteering enquiries and provide an initial point of contact for people who want to become involved.
Discuss each volunteer’s interests, skills, experience, availability, communication preferences and support needs.
Help volunteers find suitable opportunities without pressuring them to take on more than they can reasonably manage.
Liaise regularly with officers and team leaders to understand their current and upcoming volunteering needs.
Maintain an accessible overview of available roles, one-off tasks, events, campaigns, training and team opportunities.
Ensure volunteering opportunities include a clear description of the task, expected commitment, responsible team leader and any necessary skills or training.
Introduce volunteers to the appropriate officer or team leader and confirm who will provide instructions, supervision and ongoing support.
Follow up with new volunteers after their initial involvement to check that they feel welcomed, supported and appropriately placed.
Provide opportunities for volunteers who can offer only occasional, short-term, remote or limited assistance.
Encourage volunteers to develop their skills and take on additional responsibility where they wish to do so.
Identify volunteers who may be interested in becoming team assistants, deputies, candidates or future officers and connect them with appropriate development opportunities.
Work with the Events, Campaigns, Elections, Community and Outreach, Fundraising, and Media and Communications teams to anticipate volunteer requirements.
Coordinate with the Safeguarding Officer where a role involves children, young people, adults at risk or other safeguarding considerations.
Ensure non-member volunteers are assigned only to activities for which they are eligible and do not receive access to restricted member, personal or electoral information.
Work with the Digital and Data Protection Officer to ensure volunteer details and preferences are collected, stored and shared lawfully and securely.
Promote respectful conduct, reasonable workloads, accessibility and volunteer wellbeing.
Encourage officers and team leaders to acknowledge volunteers’ contributions and provide constructive feedback.
Identify problems affecting volunteer recruitment, placement or retention and work with the relevant officers to resolve them.
Maintain proportionate information about volunteer involvement and provide anonymised updates on participation and unmet needs.
Contribute volunteer recruitment, development and retention objectives to BCPGP’s strategic plan.

The Volunteer Manager coordinates recruitment, onboarding and placement but does not supervise every volunteer personally. Once someone joins a team or activity, the relevant officer or team leader should provide clear instructions, appropriate support and day-to-day supervision.

Successful volunteer involvement is a shared responsibility. Volunteers should feel welcomed, useful and able to contribute at a level that suits their interests and circumstances.

Ward Coordinators

Description

Ward Coordinators organise and develop BCPGP activity at ward and neighbourhood level. Their primary purpose is to build the local teams, knowledge and sustained voter contact required to support BCPGP’s target-to-win election strategy.

They recruit, motivate and coordinate ward volunteers, helping direct volunteer effort towards agreed target wards while continuing to develop support and local capacity in other wards.

A coordinator may cover one ward or, by mutual agreement, a group of neighbouring wards. Activity should remain rooted in the identity, issues and communities of each neighbourhood.

Ward Coordinators also work with Community and Outreach Officers on suitable grassroots projects, bringing detailed local knowledge and connections to wider BCPGP activity.

Key Skills

Strong local knowledge or willingness to develop it
Ability to recruit, motivate and organise volunteers
Practical planning and reliable follow-through
Confidence in speaking with residents and community groups
Ability to listen and identify significant local issues
Understanding of election campaigning or willingness to learn
Ability to work collaboratively with candidates, officers and volunteers
Enthusiasm for visible, practical, street-level activity

Responsibilities and Expectations

Ward Coordinators are expected to:

Develop a practical ward plan aligned with BCPGP’s agreed electoral strategy and targeting priorities.
Work with the Elections Team and candidates to understand the objectives, messages and activity required within each ward.
Build and maintain an active ward team rather than attempting to undertake all local activity personally.
Recruit and welcome members, supporters and local residents who want to volunteer in the ward.
Work with the Volunteer Manager to match volunteers with suitable ward and target-election activities.
Encourage volunteers from across BCPGP to support target wards as a priority while continuing to build grassroots capacity in development wards.
Organise activities such as canvassing, leaflet delivery, action days, voter-registration promotion, public stalls and volunteer sessions.
Maintain regular voter contact throughout the year rather than limiting activity to the formal election period.
Help volunteers understand the purpose of each activity and provide clear instructions, materials, meeting arrangements and follow-up.
Encourage new volunteers to participate alongside experienced campaigners and develop their confidence and skills.
Develop detailed knowledge of neighbourhoods, polling districts, community networks and locally important issues.
Listen to residents and communicate significant concerns, opportunities and local intelligence to candidates and relevant officers.
Work with the Policy and Campaigns Officers where a local issue may require research, an agreed policy response or a wider campaign.
Work with Community and Outreach Officers on suitable community projects and neighbourhood initiatives.
Build constructive connections with residents’ groups, community organisations and other appropriate local networks.
Support candidates in developing a consistent and visible presence within their ward.
Coordinate with the Membership Officer to welcome members living locally and offer suitable ways to become involved.
Keep the Elections Team informed about ward activity, volunteer capacity, local issues, risks and support requirements.
Use electoral and campaign data only through authorised systems and in accordance with instructions from the Digital and Data Protection Officer and Elections Team.
Ensure campaign material and public statements follow agreed messages, approval processes and electoral requirements.
Avoid committing BCPGP to expenditure, partnerships or public positions without the appropriate authority.
Contribute ward priorities, volunteer capacity and local intelligence to BCPGP’s strategic planning.
Review activity after elections and major campaigns, recording useful learning for future work.

Target wards should receive the level of sustained volunteer effort required by BCPGP’s agreed election strategy. Ward Coordinators in other areas should help explain this priority, encourage residents and volunteers to support target activity and continue proportionate work to develop their own local base.

Ward Coordinators provide the street-level connection between BCPGP’s strategy and the communities it seeks to represent: building relationships, organising practical activity and turning local support into an effective volunteer team.

Wellbeing and Diversity Officer

Description

The Wellbeing and Diversity Officer helps BCPGP create a welcoming, inclusive, accessible and supportive environment for members, volunteers, candidates and officers.

They encourage participation by people from different backgrounds and help identify barriers that may prevent individuals or communities from becoming involved. They also promote reasonable workloads, respectful working relationships and practical approaches that support volunteer wellbeing.

The role works closely with the Membership Officer, Volunteer Manager, Safeguarding Officer, Events Officer and Chair/Coordinator, while maintaining links with relevant GPEW equality, diversity and liberation groups.

Key Skills

Empathy, discretion and good listening skills
Commitment to equality, diversity and inclusion
Ability to communicate sensitively with different people
Awareness of accessibility and barriers to participation
Confidence in raising concerns constructively
Ability to maintain appropriate personal boundaries
Collaborative and practical problem-solving
Willingness to learn from people’s different experiences

Responsibilities and Expectations

The Wellbeing and Diversity Officer is expected to:

Promote a welcoming, respectful and inclusive culture across BCPGP.
Encourage participation by people who are underrepresented or may face barriers to political involvement.
Listen to members and volunteers about their experiences, needs and concerns without making assumptions on their behalf.
Identify practical barriers to participation and recommend reasonable improvements.
Encourage accessible meeting formats, venues, communications, events and volunteering opportunities.
Work with organisers to consider mobility, sensory, communication, financial, caring, religious and other access needs.
Promote different ways of participating, including remote, occasional and lower-commitment opportunities.
Work with the Membership Officer and Volunteer Manager to make onboarding welcoming and inclusive.
Help officers and team leaders consider volunteer wellbeing, workload and the risk of burnout.
Encourage officers and volunteers to ask for support or adjust their commitments when personal circumstances change.
Promote respectful communication, healthy boundaries and constructive ways of working.
Help ensure meetings and activities allow different voices to be heard and are not dominated by a small number of participants.
Encourage participation in relevant equality, diversity, accessibility and inclusion training.
Maintain links with appropriate GPEW equality, diversity and liberation groups and share relevant guidance and opportunities.
Work with the Events Officer to encourage events that appeal to and welcome different communities and demographics.
Work with the Media and Communications Team to promote accessible and inclusive language and representation.
Encourage BCPGP to consider diversity when recruiting volunteers, selecting candidates, appointing officers and developing teams, while respecting the relevant democratic processes.
Gather appropriate feedback about inclusion, accessibility and wellbeing and recommend improvements.
Provide anonymised updates on recurring issues or barriers without unnecessarily disclosing personal information.
Refer safeguarding concerns to the Safeguarding Officer and use the appropriate complaints or conduct process where required.
Signpost individuals to appropriate professional, community or GPEW support where their needs fall outside the role.
Contribute wellbeing, accessibility and diversity priorities to BCPGP’s strategic plan.

The Wellbeing and Diversity Officer provides a supportive first point of contact but does not act as a counsellor, medical adviser, mediator or investigator. They should not be expected to resolve every interpersonal, conduct or wellbeing concern personally.

Responsibility for creating an inclusive and supportive culture is shared by all BCPGP officers, members and volunteers.

Other Ways to Get Involved

If none of these officer roles particularly appeals to you, there are plenty of other ways to contribute. Tell us what interests you, what skills you would like to use or develop, and how much time you can realistically offer. Opportunities can be regular or occasional, and some tasks may take no more than an hour.

Possible roles and activities include:

Young Greens Coordinator
Assistant or deputy to an officer
Ward or neighbourhood team member
Website content writer or editor
Events diary coordinator
Social-media platform coordinator
Photographer or video producer
Newsletter contributor
Venues facilitator
Graphic designer
Proofreader or accessibility reviewer
Press and media researcher
Policy researcher
Community-issues researcher
Short surveys and 60-minute research projects
Data entry, checking and comparison
Electoral-data or canvassing support
Compliance and record-checking
Education and training coordinator
Workshop or training facilitator
Volunteer mentor or buddy
Event steward or welcoming volunteer
Fundraising and crowdfunding support
Leaflet delivery or canvassing
Candidate and councillor support
Community-project volunteer
Meeting, administration or technical support

You do not need to take on a formal title or make a large time commitment to make a useful contribution. BCPGP can help shape an opportunity around your interests, availability and preferred way of working.

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